Advertisement for Bids City Of Buckhannon Charles W. Gibson Roof Replacement Project

BUCKHANNON, WV: Beginning January 14, 2025, the City of Buckhannon (City) will accept sealed bids for the Charles W. Gibson Roof Replacement Project, which consists of the purchase, delivery and installation of an EPDM Single-Ply Membrane Roof, new rigid insulation and all necessary appurtenances until 1:30 PM EST on Tuesday, February 24, 2026 at City Hall, at which time all received bids will be opened and publicly read aloud.

The Charles W. Gibson Roof Replacement Project, all contract-specific related work activities, and all necessary appurtenances shall conform to the contract specifications & drawings and other requirements identified in the Bid Package.

A mandatory Pre-Bid Meeting will be held at the Charles W. Gibson Library, located at 105 East Main Street, Buckhannon, Upshur County, West Virginia 26201, on Friday, January 30, 2026, at 10:00 AM EST. Weather permitting, a site visit, consisting of physically viewing, inspecting, and documenting the existing roof to be replaced, shall take place after the Pre-Bid Meeting. A sign-in sheet will be available and must be signed by all attendees at the beginning of the Pre-Bid Meeting. Failure to attend and sign the sign-in sheet shall prohibit the Bidder(s) from submitting a Bid on the Charles W. Gibson Library Roof Replacement Project.

On or after January 14, 2025, the Bid Package may be obtained by each Bidder from the City Engineer for the City of Buckhannon, located at 70 East Main Street, Buckhannon, West Virginia 26201. If the Bidder requests that the Bid Package be mailed, Bidders shall pay $25.00 for the cost of shipping the Bid Package. Bidders may also elect to have the Bid Package delivered electronically. The Bid Package shall be available on Wednesday, January 28, 2026.

All clarifications, questions, or comments regarding the contents of the Bid Package shall be submitted in writing and either mailed or faxed to the address below or emailed to jay.hollen@buckhannonwv.org. No clarifications and questions will be accepted after 4:30 PM EST on Friday, February 6, 2026.

If a Bidder is submitting alternate products to the types of materials specified in the Bid Package, the Bidder shall provide product literature, including detailed specifications, drawings and information, for review and approval by the City Engineer no later than 4:30 PM EST on Friday, February 6, 2026.

Bids for each contract shall be submitted in a separate sealed (inner) envelope containing the Official Bid Form, and included in a larger sealed (outside) envelope containing the Required Bid Security in the form of either a Bid Bond, which shall be equal to 5% of the total base bid or a Cashier’s Check, which shall be equal to 5% of the total base bid, a Power of Attorney form, Evidence of a current & valid West Virginia Contractor’s License, a Certification of Equal Employment Opportunity, a Certification of Non-segregated Facilities, a Drug Free Workplace Conformance Affidavit, a West Virginia Jobs Act Compliance Certification and Certification of Receipt of Addenda.

All sealed envelopes shall have the following information in the lower left-hand corner for the respective Contract being bid:
Contract No. 1
“Name and Address of Bidder”
City of Buckhannon
Charles W. Gibson Library Roof Replacement Project

Each bid may either be hand-delivered or mailed to the following address:

Attn: Mr. James S. Hollen, III, PE, City Engineer
City of Buckhannon
70 East Main Street
Buckhannon, WV 26201

No Bid may be withdrawn for a period of sixty (60) days after the time of the opening of the Bids.

The City reserves the right to reject any and all bids, to award the Project to a Bidder other than the low Bidder and to waive any informality in bidding. The City reserves the right to reject any and all bids that are not in the best interest of the City. In addition, the City also reserves the right to terminate the Contracts at any time due to noncompliance with the City of Buckhannon’s expectations and requirements.

Honorable Robert N. Skinner, III, Mayor
City of Buckhannon