Advertisement for Bids for City Water Storage Tanks – Inspection & Cleaning Services

BUCKHANNON, WV: The City of Buckhannon (City), on behalf of the City of Buckhannon Water Board, is requesting bids from qualified potable water tank inspection firms to provide inspection & cleaning services, along with the associated detailed inspection reports, for the six (6) Water Storage Tanks (WSTs), hereinafter referred to as the Project.  The actual number of WSTs to be inspected will depend on the total dollar amount of the bids received versus the amount of money available.

The successful Bidder must adhere to the following Project requirements:

1. The successful Bidder shall provide all services as described in the Bid Package. 
2. The work shall be performed in a professional manner in accordance with industry-standard best practices. 
3. The successful Bidder shall perform a comprehensive interior inspection of the tank in accordance with AWWA M42 Manual of Water Supply Practices “Steel Water-Storage Tanks, Revised Edition” as applicable and ANSI/AWWA D103-09 “Standard for Factory-Coated Bolted Carbon Steel Tanks for Water Storage” as applicable.
4. All equipment introduced into the potable (treated) water shall be dedicated for potable water use only and must be disinfected in accordance with AWWA C652 Section 5 and all requirements of the City.
5. The successful Bidder shall furnish all labor, materials, equipment, insurance, and certifications to complete the proposed work of the Project.
6. The WSTs shall in remain in service at all times, including before, during, and after both inspection and sediment removal services.
7. By submitting a Bid, the Bidder acknowledges that the Bidder has included (in the sealed bid) a sum to cover all costs associated with the Project.
8. The successful Bidder, which shall be a qualified potable water tank inspection firm, shall comply with the Certificates of Insurance requirements listed in Appendix A – Insurance Requirements (Pages 13 through 21 of the Bid Package).

The Bid Package, containing the technical specifications, Project requirements, and additional information, is available to all interested parties.  All interested parties should contact James S. Hollen, III, City Engineer for the City of Buckhannon (304-472-1651, extension 1006) for delivery options of the bid package.  All clarifications, questions, or comments regarding the contents of the bid package must be submitted in writing and either mailed, faxed, or emailed to the address below.  No clarifications and questions will be accepted after 12:00 PM EST on April 3, 2024.  An addendum containing answers to all bidder questions and comments shall be issued no later than April 16, 2024. 

Sealed bids should be clearly labeled on the envelope as “WST Cleaning & Inspection Bid” and may be either hand delivered or mailed to the following address:

Mr. James S. Hollen, III, PE – City Engineer
City of Buckhannon
70 East Main Street
Buckhannon, WV  26201

All sealed bids must be received by 1:30 PM EST on April 24, 2024, at which time the received bids will be opened and publicly read aloud.

The City reserves the right to reject any and all bids, to award the contract to other than the low bidder, and to waive any informality in bidding.   The City reserves the right to reject any all bids that are not in the best interest of the City.  In addition, the City also reserves the right to terminate the contract at any time due to noncompliance with the information contained in the Bid Package.

Honorable Robert N. Skinner, III
Mayor & Water Board Chair
City of Buckhannon